HOA Services
Welcome to Tallent HOA Property Management! We are a team of experienced and dedicated professionals who specialize in providing top-quality management services to homeowner associations.
At Tallent HOA Property Management, we understand the importance of maintaining and improving the value of your property. That’s why we strive to provide effective and efficient management solutions tailored to the unique needs of each community we serve.
Our team consists of skilled managers, administrators, and support staff who are committed to delivering exceptional customer service and maintaining the highest standards of professionalism. We work closely with boards and community members to ensure that their needs are met, and their expectations are exceeded.
We take pride in our ability to provide a wide range of services to meet the diverse needs of our clients in the developments of townhomes, residential subdivisions, PUD’s (Planned Unit Developments and condominiums. From financial management and administrative support to community events and maintenance oversight, we have the expertise and resources to ensure that your community thrives.
We believe in transparency and communication, and we are committed to keeping our clients informed and involved in the management process. We provide regular updates, detailed reports, and open channels of communication to ensure that our clients always have a clear understanding of how their community is being managed.
At Tallent HOA Property Management, we are dedicated to delivering exceptional service, outstanding results, and a commitment to excellence. Contact us today to learn more about how we can help.
Accounting Services
- Account Performance Report
- Account Signatures
- Advancement of Funds
- Balance Sheet Statements
- Bank Accounts Reconciliation Statements
- Budget Planning
- Check Book Register
- Collections
- Complete Management Report
- Depositing Funds
- Disbursement of Funds
- Income and Expense Statements
- Pay Emergency Expenditures
- Prepare documents for Audit and Income Tax Preparation
- Report of Collections
- Reserve Accounts
- Write Checks
Administrative Services
- Communication
- Emergency Help
- Estimations and Bids
- Homeowners Consultation
- Homeowners and or Resident Mailings
- Initial Set-Up
- Inspections of Property
- Management Reports for Monthly and or QuarterlyProperty Maintenance
Association and Property Protection
- Help the Board acquire insurance for liability, property, worker’s compensation, fidelity, bond, and Director & Officer.
- Aid claim adjusters, appraisers, and contractors with the cleanup of a post disaster occurrence.
- In the event of an emergency, take all essential actions that assist in reducing additional damage to the property.
- Properly maintain the property to help reduce or eliminate potential risks.
Data Keeping
- Retain all records required by the Privacy Act.
- Ensure the Association meets the required guidelines for maintaining the annual corporate report.
- Comply with the laws, acts and regulations of the government authorities pertinent to administrating the rules of HOA and Property Management.
- Provide a contact for Title Agencies, Legal Reps, Escrow Agents and Real Estate Agents needing information for the transaction of Real Estate.
- Maintain compliance with the Associations By-Laws, Restrictions, Rules and Regulations, and Master Deed Declaration.
- Ensure the requirements for permits, licenses and inspections are met by the Association that pertain to the use of exterior structures, and indoor and outdoor amenities.
- Assist with the enforcement of all governing documents, policies and guidelines of the Association in accordance with the Board and or selected committees.
- Maintain the required records of the Association, which include but are not limited to financial records, the Corporate Book, member lists and other accounts.
- Assist the legal counsel of the Association with requested documents needed for legal matters, modifying documents or the creation of documentation.
HOA Meetings
- Attend Monthly and or Quarterly Board Meetings
- Attend Annual Meetings, Organizational Meetings & Special Meetings
- Assist the President of the Board and take Minutes, all in accordance with the procedural rules established by the Roberts Rules of Order. Post Minutes on the Association’s web page for them to distribute to the homeowners.
- Record a copy of the Minutes.
- Prepare ballots, proxies, election announcements, and other required materials for annual or special meetings.
- Coordinate HOA meeting times, when necessary, and provide the agendas for the scheduled meetings via post, email and or mail.
Maintenance
- Emergency service is provided 24-Hours a day, 365 days a year.
- Licensed and bonded repair professionals are contracted to handle maintenance issues.
- The Board is contacted for approval when bids are needed to be acquired for repairs that have exceeded the initial approved limit.
- Make sure maintenance issues are fixed.
- Provide the Board with assistance in the hiring of vendors for the maintaining of common areas.
- When requested by the Board, assist with managing the coordination of repairs and or construction of common areas.
- Regular and preventive maintenance are performed on the common areas when requested by the Board.
Management Agreement
- Contractors and personnel are monitored to ensure they are complying with all governing regulations, maintaining proper safety and security when performing work on any association property.
- Supervise the scope of work on all contracts, sub-contracts, and contracted workers to ensure the agreed upon job duties are performed in compliance and to agreement.
- The work performed is conducted by insured, bonded and licensed contractors.
- Provide recommendations to the Board of Directors on projects discussed with possible contractors for the board’s approval.
- Assist the Board of Directors with the preparation of a proposal for acquiring bids.
Payments
- Owner assessments are collected through the electronic means of automatic bank withdrawals, ACH payments or online payments via professional secure software by credit card or electronic check.
- Monthly, quarterly, annual assessments or any special assessments are collected from the individual owner.
Preserving Records and Reporting
- Professional secure software is used to preserve records and process the payment of bills for all Associations.
- Distribute monthly reports via email to the Board of Directors that summarize the income and expense transactions that were budgeted for the specific month.
- Records of an Association are maintained so the documents can be provided to assist with the filing of a tax return and or Annual Audit.
- The primary process used to perform record keeping is done through automation and electronic methods that include the payment of assessments through ACH, paying bills electronically, initiating payments online and by other accepted processes.
Record Holding
- Records are retained for the purpose of transferring ownership, maintaining a membership list, and providing owners with access to inspect records pertaining to their Association.
Web Site and Property Owner Communications
- Manage Association’s information and documents via our online portal that provides membership and property information, tools for communication between owners, announcements and minutes, and the ability to collect online payments. Association members will primarily communicate through emails and our website.
- Property Owners have access to our online services.
- Help with the planning of bulletins, notices, letters, and other forms of communication when required to be delivered to the homeowners.
